Official
Minutes of the October 9th, 2014 Regular Board Meeting, Parkwood
Association
1417 Seaton Road, Durham NC 27713
A.
Welcome Guests
Guests
present: Marie Dean.
B.
Call to Order
The
meeting was called to order at 7:05 pm. Board Members present: Bill
Mitchell, Bill Egan, William Crosmun, Chris Sanford, Eric Syfrett,
Martie Mangum, Shannon Green, Joshua Klein, Bhupinder Singh, Pandora
Simpson, Lois Cox, Ann-Marie Crosmun, Amanda Simmons, James Black,
Michael Brooks, and Matthew Schellenberg. Also Present: Office
Manager Pati Barrow.
(1)
Approval of the Agenda
Martie
Mangum moved to approve the agenda. Motion passed unanimously.
(2)
Approval of Minutes of Regular Board of Directors Meeting
Eric
Syfrett moved to approve the minutes from the September 11, 2014
regular board meeting. Motion passed unanimously.
C.
Election of Officers
As
Parkwood Association has a full Board (16 members), the election
procedure was one of cast ballots. This was recommended by the
Executive Committee to accommodate multiple candidates for one
position as well as run-off voting procedures. The following
directors were elected as officers for 2014-2015: Bill Mitchell
(President), Martie Magnum and William Crosmun (Vice-Presidents),
Bill Egan (Treasurer) and Chris Sanford (Secretary).
D.
Standing Committee Reports
(1)
Executive Committee Report
(B. Mitchell)
Bill
Mitchell reported that the City had replaced the two park benches
that their contractor had damaged while replacing the culvert under
Clermont Rd.
Bill
Mitchell moved the Board approve the expenditure of $1423.00 to renew
the North Carolina Workman’s Comp Insurance premium through
Berkley Assigned Risk Services for the period of October 19, 2014 –
October 18, 2015. Motion passed unanimously.
(2)
Treasurer’s Report
(W. Crosmun)
William
Crosmun presented the Monthly Financial Report and reported that the
budget was available for Directors to view and make necessary
comments and recommendations. He recommended that for 2015 the Board
increase the Community Activities budget from $8,000.00 to
$12,000.00; transfer the funds from the Sidewalk project into a
Drainage fund; and increase the Dam Maintenance Reserve from
$40,000.00 to $80,000.00.
(3)
Standards Committee
(B. Mitchell)
Bill
Mitchell explained for the new Board members the process the Board
went through to comply with the Association’s Bylaws (Article V:
Annoyance or Nuisance Regulation, Section 2: Community Standards
Committee). .
(4)
Parks and Lawns and Ball Field Committee Report
(M. Brooks, B. Egan)
Mike
Brooks reported there were no scheduled tree removal projects that
have not been approved. He asked that Directors spot-check areas in
their districts to make sure mowing is performed properly to the
correct areas.
He
also reported that one area historically maintained by the
Association had inadvertently been left out of the initial contract
with Rescue Lawn care and that adding to the contract would increase
the monthly cost of the contract by $90.00. He moved that the Board
authorize adding this section to the contract and increase the
monthly cost of the contract by $90. The motion carried by a vote
of 10-4 with 2 abstentions.
Bill
Egan reported that he met with the Softball / Field staff from NCCU
and worked out a plan for improving the turf in the outfield. Under
the plan, the Parkwood Association will pay for the top soil and NCCU
will donate the seed and the labor to spread the soil and seed. Work
is expected to take place after the Fall season concludes in
November.
E.
Special Committee Reports
(1)
Collections Committee
(A.M. Crosmun)
Ann
Marie Crosmun reported that 68 Homeowner accounts were delinquent
last month and 57 were delinquent this month.
(2)
Community Activities Committee
(P. Simpson)
Holiday
Parade: Mike Brooks reported the committee is far ahead with their
progress on the parade planning and are within budget. However, they
desperately need volunteers, especially on Parade Day, Saturday,
December 6th starting at noon. The committee will meet weekly until
the parade.
Other
Events: Pandora Simpson reported the Community Yard Sale & Flea
Market will take place on October 11th. The Octoberfest event is
scheduled for October 25th from 4-6pm to coincide with Parkwood
Volunteer Fire Department’s Spaghetti Dinner fund raiser which will
be from 5-8pm. Volunteers are needed, please contact the Chief to
sign up.
(3)
Community Safety Committee.
Nothing to report.
(4)
Community Center Committee
(M. Mangum)
Martie
Mangum reported there is a new Community Center use agreement that
allows for Parkwood residents to use the center for free, provided it
isn’t already rented out. He stated that The Community Center
budget for 2014 has approximately $5800.00 remaining which the
committee would like to see being allocated to any of the following
Community Center projects: Installation of gutters, fixing the front
spigot, signage, or potentially expanding the meeting room.
Martie
moved that the Board approve selling 7 metal filing cabinets and 3
collapsible tables from the Community Center at the Flea market, as
they are no longer being used, and that the Community Center
committee establish the prices of the items. The motion carried by a
vote of 15-1.
Martie
announced that he has stepped down as chair of the Community Center
committee and that the committee chose Marsha Brooks as its new
chair.
F.
Interesting Topics Discussed in Parkwood Google Group
Mike
Brooks reported that to date there are 670 members.
G.
Unfinished Business
- None.
H.
New Business
(1)
Playgrounds: Matt
Schellenberg presented a report on the condition of Parkwood’s
playgrounds. It included a request to create a Playground committee
for the purpose of establishing priorities for repairing and
maintaining the playgrounds as well as determining use by the
community.
Eric
Syfrett moved the board create a Playground Committee (chair to be
determined) separate from Parks and Lawns with its own line item in
the budget to allow for allocation of funds for repairs. Motion
carried by unanimous vote.
Martie
Mangum moved that the board approve expenditure not to exceed $500.00
to make needed repairs to swings at Hidden Park. Motion passed by
unanimous vote.
(2)
Celebrations: Bill
Egan announced that Parkwood United Methodist Church will be
celebrating its 53rd anniversary. Mike Brooks announced the Mosque
would also be having a celebration October 11th from 2-6 pm.
I.
Adjournment
Amanda
Simmons moved the meeting adjourn. Passed by unanimous vote. Meeting
adjourned at 9:11pm.
Comments
Post a Comment